Reporting Requirements
All Sustainable Jersey grant recipients are required to submit progress reports. The specific reporting requirements vary based on the amount of the grant award. Reports are submitted using an online report form. Grant recipients will receive a reminder email with instructions for completing the online report form at least 30 days prior to the report due date.
Grant recipients are required to hold ribbon-cutting ceremonies and install signage at the project site (where applicable) that recognizes Sustainable Jersey and the cycle funder. Sustainable Jersey should be invited to attend ribbon-cutting ceremonies and will extend the invitation to the cycle funder. The positive public relations exposure from these events enables Sustainable Jersey to attract and retain grant cycle funders.
Failure to complete interim and final reports by the deadline may impact future grant eligibility.
Grants Awarded 2020 and Earlier
A municipality is unable to receive additional Sustainable Jersey grants if they have an old open grant with an outstanding report. A final report must be submitted and approved in order for the old grant to be closed out. If you are unsure if your municipality has an old open grant with an outstanding report, please contact Kaitlyn Vollmer, Grants Program Coordinator, at 609-771-3189 or at grants@sustainablejersey.com to request your municipality's current grant history.
2021-2022 Large Grant Awards ($10,000 and Up)
An interim status report is due nine months after a grant is awarded. A final report is due 18 months after the grant is awarded.
Interim Report
This report answers the question, "where are you?" through a description of project progress, a list of expenditures to date, photos, and an explanation of any modifications to the original project plan in the grant proposal. All project modifications must be preapproved by Sustainable Jersey. For more information about project modifications, click here.
Final Report
The mandatory final report must document completion of the project described in the original application. Final report sections include:
- Project completion summary
- Variations from the original proposal (significant modifications must have been pre-approved by Sustainable Jersey)
- At least 2 photos of green team activities related to the grant
- Grant impact
- Lessons learned
- Project expenditures documentation (i.e. ledgers, receipts, etc.) and submission of a completed Budgeted Vs. Actual Expenses form
- Sample project-related materials (i.e. articles, flyers, reports, or other educational materials)
- Evidence that Sustainable Jersey and the grant cycle funder was recognized in project signage (where applicable) and project related materials
- Grantee certification declaration page
Final Payment
Final payment, representing the remaining 50% balance of the grant, will be sent upon receipt and approval of the final report.
2021-2022 $2,000 Grant Awards
A final report is due one year after the grant is awarded. The final report must document the completion of the grant activities as outlined in the original application. All project modifications must be preapproved by Sustainable Jersey. For more information about project modifications, click here.
Final report sections include:
- Project completion summary
- Variations from the original proposal (significant modifications must have been pre-approved by Sustainable Jersey)
- At least 2 photos of green team activities related to the grant
- Grant impact
- Lessons learned
- Project expenditures (i.e. itemized list of expenses) and submission of a completed Budgeted Vs. Actual Expenses form
- Sample project-related materials (i.e. articles, flyers, reports, or other educational materials)
- Evidence that Sustainable Jersey and the grant cycle funder was recognized in project signage (where applicable) and project related materials
- Grantee certification declaration page
Questions regarding grant projects can be directed to
grants@sustainablejersey.com or 609-771-3189