Terms and Conditions

Program participants will receive half of the grant award upon approval of their proposal. The remaining balance will be paid upon satisfactory completion of the project and approval of the final fiscal and project report, due no later than July 31, 2020.

Recipients are responsible for:

  • Planting all trees/shrubs with tubes and stakes (installed on each plant) no later than July 1, 2020 to ensure maximum survival.

  • Selecting and purchasing all plant and protection materials (tree tubes and stakes) and scheduling of deliveries.

  • Ensuring that these activities are prohibited: cutting down, removing, mowing or otherwise disturbing healthy native vegetation including, but not limited to, trees and shrubs planted or naturally growing on the project site.

  • Protection of newly planted materials by installing protective tree tubes and support stakes.

  • Obtaining any necessary permits and/or permissions from state, federal, or local agencies that may be required to implement restoration activities in regulated areas or areas that could affect listed species.

  • Meeting the stewardship expectations outlined below.


Stewardship Expectations

In order to maintain the integrity of your project sites, routine stewardship will be needed at least once annually to inspect all planted materials for survivability and to identify which tubes and/or support stakes require maintenance because they have been compromised from wind damage, flooding and/or wildlife. Trees and shrubs will outgrow their protective tubes and will no longer need support stakes within 4 to 5 years after initial planting. Tubes and support stakes must be removed once the diameter of the tree is big enough to break open the tube.

Annual stewardship activities include:

  • Visual inspection of plant and protection materials (tree tubes and stakes) for damage or mortality

  • Securing tree tubes properly around the tree/shrub

  • Straightening support stakes

  • Removing vines or debris away from the tree tube

These activities can be performed by employees, volunteer groups or students, or local non-profits and are critical to the long-term success of the plantings. To learn more about the importance of good site stewardship, read the article available here.

Recycling Protection Materials
It is important that the tree tubes and stakes be properly disposed of, as we aspire to a 'leave no trace' motto at all project sites. Tree tubes and fiberglass stakes purchased from Plantra can be recycled at select waste management facilities. Alternative materials for protection may not be accepted as recycled materials. We strongly encourage applicants to use recommended protection materials to ensure materials are properly disposed of. TNC is currently investigating potential partnerships with companies that will repurpose and/or recycle large quantities of protection materials as well as ways to help facilitate clean-up/easy removal of these materials.

Project Site Monitoring
The Nature Conservancy reserves the right to monitor project sites and request photo documentation annually, years 2-4, to track progress of stewardship activities and gather lessons learned from funded projects. Recipients will be asked to renew stewardship commitment in the final report. It is imperative that site location information is accurate in the project tracking table to ensure TNC and respective funders can safely access project sites to assess long term survival or species and overall project success.