Public Information & Engagement Technical Assessment Pilot

Sustainable Jersey is pleased to provide free consulting services to two pilot municipalities to support the implementation of its Public Information & Engagement actions. The consultant will work with the selected municipalities to complete a Public Information & Engagement (PIE) Technology Assessment. The assessment will provide a roadmap for transitioning to new forms of communications and engagement through emerging technologies that include digital and online tools outlined in the actions.

Application Information

Online Application Deadline: Sunday, February 5, 2017 at 11:59pm

NOTE: All applications must be submitted using the online application portal via the link above.  You must create an account on the portal to access the application.  This account is different from the account used to access your certification application.

Recipient Announcement Date: February 27, 2017

Informational Webinar

An informational webinar will be held, Thursday, January 4, 2017, 1:00pm - 2:00pm,  to discuss the PIE Technology Assessment and Coding for Communities Competition initiatives and how they can help your town incorporate digital technologies to meet your sustainability goals. The Coding for Community competition will pair towns with technology experts to help create technology solutions to your community's sustainability needs.

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Program Information

Consulting services can be used to support any of the Public Information & Engagement actions:

The consultant will work with the selected municipalities to complete a Public Information & Engagement (PIE) Technology Assessment. The assessment will provide a roadmap for transitioning to new forms of communications and engagement through emerging technologies that include digital and online tools outlined in the actions such as:

  • Platforms that support online applications for posting municipal meeting agendas and minutes or submitting municipal forms, applications and permits
  • Surveys and polling products to collect feedback from residents
  • Commenting applications that allow the public to share input on proposals or visioning processes brought forth by the local government
  • Live streaming capabilities so that residents can view public meetings from work or home
  • Platforms that provide the public with the ability to request services and report issues, including the capacity for internal workflows
  • Mobile responsive applications so that residents can find essential information, complete forms, etc. via their smart phones

Timeframe

Over a two-month period the consultant will conduct a series of meetings with municipal stakeholders to gather information and insight related to each pilot municipality’s current state of operations and its aspirations regarding data communications and civic engagement practices. At the conclusion of a two-month period, the consultant will provide the pilot municipalities with a written Public Information & Engagement Technology Assessment.  The assessment will include detailed recommendations for strategically incorporating new systems and technologies into municipal operations to meet its goals and identify related technology and staff costs.

Eligibility Requirements

  • Be a New Jersey municipal government registered in the Sustainable Jersey program AND have an active Green Team.
  • Have a population of no less than 2,000 and no more than 60,000.
  • Agree to provide support outlined in Section A of the Application Information Packet.

Selection Process

A committee of Sustainable Jersey staff and the PIE Technology Consultant will review and evaluate the applications. During the selection process, the committee may want to interview selected stakeholders to assess the community’s potential match with the PIE Technology Assessment program. Applicants must be responsive to this interview request to be considered for the program.

Evaluation criteria include:

  • The applicant is registered or certified with an active green team in the Sustainable Jersey program
  • Responsiveness to selection committee interview request
  • Demonstrated commitment to support the consultant's assessment process and findings as seen through application responses related to past experience and clear goals for updating public communications and engagement processes
  • Implementation or current progress toward completing the appropriate Public Information & Engagement actions
  • Past success in completing Sustainable Jersey grant funded project.

If you have questions, please contact Lauren Skowronski at 609-771-3129 or skowronl@tcnj.edu